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business

Free and Low Cost Technology Tools For Startups

small business
Official figures worldwide show that the number of businesses starting up is constantly rising. More and more people are turning to entrepreneurship, and business chiefs are predicting that small businesses are going to play a vital role in the future economy. According to the Small Business Administration (SBA) there are 30.7 million small businesses in the U.S. which account for 99.9 percent of all U.S. businesses.

There has been an enormous upheaval in the way we work in recent years, and this has sparked a surge of innovation in the technology sector to support the needs of new businesses, as the sector finds opportunities to develop new tools and services and expand their markets for existing products.

So, what are these technology tools that are changing the small business sector?

Tools for Market Research

One of the first steps in small business creation is conducting market research. Any business that wants to have an impact, whether a medical clinic, a small retail store or even a debt collection agency, will need to deeply understand their industry to find precisely who their market is. New software tools are constantly being developed to collect market research data, which in turn has led to a massive sophistication in tools to analyze this data. This market can be quite overwhelming for someone who has little expertise in software, so many tech companies have developed user-friendly tools at a range of prices that do not require much programming experience, if any.

Oracle is one of the most popular data analytics platforms – it is a cloud-based tool that runs on its proprietary database. This is ideal for those looking for a tool to take care of the analysis work, but such convenience has a high cost – prices do not start below $2,000. Other high-performance tools include Apache Spark, RapidMiner and SAS Visual Text Analysis – but the use of these tools requires some digital skills, and some carry a hefty price tag.

For those not looking to invest big money and who need to keep things simple, Google proposes its data analysis tool for free – over half of businesses use Google Analytics (GA) for their market research. Feedback shows that businesses choosing GA appreciate the platform’s user-friendly interface and rate it as a powerful tool that provides valuable insights about how customers interact with their business. Trade associations, industry groups and agencies, university publications and libraries or government websites offer a wealth of free statistical data from reliable, real-time or recent sources.

Tools for Online Marketing

Social media sites have truly transformed the market research landscape. For anyone wishing to reach out to potential clients, the fact that 77 percent of U.S. Americans have a social media profile cannot be ignored. Many businesses will need an online presence through social media if they want to connect with individual clients today, either as readers of content or participants in a public discussion thread or private chat. However, while these platforms allow businesses to reach large audiences, they can require a lot of time and energy to maintain, and any social media marketing campaign, however carefully cultivated, usually takes some time to deliver results.

Another area of essential online presence for businesses is owning a compelling, useful website. This is an area of software that rapidly expanded in recent years, where website tools have been created for a wide array of user skills and price tags. While you can outsource the task of designing and creating a website to a professional, some smaller businesses choose to take on the task themselves, and many tools are designed to be, above all, user-friendly. Ghost.org and Publii have become go-to options for many entrepreneurs who want static sites to showcase compelling content, such as blogs, and product offerings.

Google Web Designer is one of the most popular tools for creating flashy online advertisements and other marketing materials. It is free to download and users rate it as ‘easy to navigate and use’. Users looking for no-code design tools also go to Adobe XD, which allows the collaborative design of intuitive web pages and apps, but after a free starter plan it requires investment, with pricing starting at $9.99 per month.

For businesses that want to offer online shopping, website building tools like Weebly or Squarespace come highly recommended to create user-friendly, yet stylishly designed, drag-and-drop websites. These platforms often offer free trials for starters, but plans can quickly move up from approximately $10 per month.

Online Payment Solutions have also developed rapidly in recent years, and while PayPal remains the number one tool, some competitors have broken into the market by offering reduced fee rates, and faster transaction speeds. One rapidly expanding platform is Apple Pay, which uses advanced touch ID confirmation technology.

Tools for Financial Tracking

Any business owner looking to run a successful and profitable enterprise needs to plan their finances from the very beginning. This is easier in recent years, given current financial tracking tools. Small business accounting software platforms that come recommended are Sage and QuickBooks. Sage is an all-in-one solution that integrates with Microsoft software, offering a wide array of financial tools. Even though it is quite comprehensive it’s also a small and light desktop accounting application. On the downside, it does not yet feature a mobile app solution.

QuickBooks is rated on many sites as a popular choice for those looking for a more user-friendly interface, but it is also quite a costly tool that would require some investment. Keeping on top of finances can seem daunting at the beginning of any start-up enterprise, and very often even just the basic bookkeeping and tracking income and expenses already requires much time and effort —but efficiently and accurately tackling that work is necessary to have the data to analyze and answer high-level questions about profit, budget predictions, and the ability to expand and grow. Then there are free services like Nexacollect that help you to connect with a good collection agency to recover from your past-due invoices and improve cash flow.

Tools for Database Solutions

Small businesses and startups often don’t have the technical and financial means to manage database solutions. The good news is that they don’t have to.

Cloud-based databases offer a low-cost entry point. A small company entering the market can get a database and start storing their application data in it for the price of a lunch per month. Yes, you can get a database for less than $10 a month, with no strings attached!

Nowadays, businesses don’t need to worry about database servers. Backups, software updates, and security patches are all taken care of. Even with clients in Europe, America and Asia, a business benefits from geo-replication which keeps data close to its clients. That results in the application response time not being affected by distance and the laws of physics.

Adding database features obviously starts affecting that monthly payment, but businesses only pay if they need them. What’s more, they can manage all that via user-friendly web portals. No coding or scripting is required to manage access, users, or the creation and deletion of databases from their browser.

One of the best features of cloud-based applications is that small-companies don’t have to hire a database developer who knows the SQL database language. NoSQL databases, such as Google CloudFirestore, offer schema-free, scalable, document-centric models that are ideal for any application.

Regardless of whether you own a pet store, a sandwich shop or a smart building technology firm, NoSQL databases offer flexible and high-performance database models to cater your needs.

Escaping reliance on spreadsheets is easy with no-code app-building tools like Tadabase and Appy Pie. A business can quickly create forms, tables, and other UI designs customized to its needs, where employees or customers enter data in a pleasant, user-friendly way, and the validated data goes directly into an organized database.

Finally, with the advent of personal robot assistants (“bots), there is increased anticipation of how far the office bot assistant will take over tasks normally reserved for human assistants. There are many experiments underway to develop basic and complex assistants. One such project built a smart office assistant to deliver food and documents to employees, map and navigate the office and even have a chatting interface. The price tag for these is currently way too high but the aim is to develop more efficient and less expensive bots in the near future.

Technology is now intricately linked to any modern business development. Anyone looking to start their small business in 2020/21 will without a doubt search for what technology tools and software will most help them along the way.

Filed Under: business

SWOT Analysis: Effective Business Decision-Making Process

SWOT Analysis is a powerful framework for analyzing your company’s strengths, weaknesses, opportunities, and threats.

Theodore Roosevelt once said: “In any moment of decision, the best thing you can do is the right thing, the next best thing is the wrong thing, and the worst thing you can do is nothing”.

Making decisions is essential in everyday life and in the business world, and we can learn from those who have done it better. Good strategic thinkers tend to be not only good analysts but also to maintain a critical and fair attitude about their goals and the elements or factors needed to achieve them.

In business, a SWOT analysis is one of the most effective ways to structure the decision-making process. It combines micro and macro factors to guide the company’s leadership into strategic planning and action based on a realistic, more precise understanding of its current position rather than a gut feeling or a disorganized, superficial approximation.

The components of a SWOT analysis are: Strengths (S), Weaknesses (W), Opportunities (O), and Threats (T).

Swot Analysis

This analysis is used with a specific goal or project in mind and is appropriate across industries for all kinds of business ventures. A business owner with a good understanding of its principles can use the simplest SWOT analysis model, which is essentially a list of pros and cons, weaknesses and strengths, opportunities and threats. The result is a conclusion that will influence a future decision.

Strengths and weaknesses are micro-factors of the analysis because they depend on the microenvironment of a business, and its internal environment.

Opportunities and threats are macro-factors because they depend on the external environment: favorable conditions in the marketplace (opportunities) or unfavorable conditions (threats).

The table below shows some examples of each of these categories.

Strengths:

·       Company culture

·       Market share

·       Staff (skills, experience, performance)

·       Cash flow (high AR turnover ratio)

·       Brand strength

·       Customer base (demographics, loyalty, purchasing power)

 

 

Weaknesses: Look at the flip side

·       Limitations in company culture don’t allow for growth and innovation

·       Low/precarious market share

·       Untrained, demotivated, overworked staff or bad management

·       Low cash flow (low AR turnover ratio)

·       Weak brand (low recognition and consumer loyalty)

·       Limited number of new customer acquisition

·       Obsolete inventory/services

Opportunities:

·       Finding new markets

·       Revitalizing the brand through marketing

·       Using new technology

·       Offering extras to your clients

·       Deregulation

·       Globalization

·       E-commerce

Threats:

·       New competition

·       Decrease in market share

·       Customers using different products

·       Regulations (such as licensing)

·       E-commerce and globalization

·       Socio-cultural perceptions

·       Insurance requirements (health care, auto makers, etc)

The components of SWOT interrelate in a network of beneficial dependencies and relational risks. For example, when is a threat disguised as an opportunity because your company’s main weakness will prevent you from taking advantage of it? Sometimes taking an opportunity may even damage your own company’s strengths, such as its stability or loyal customer base.

The context within which you operate on a macro level often determines your micro-level status: the strengths and weaknesses of your business. Social, economic, political and legal factors influence your perceptions of the four components of SWOT and how others externally assess your company for those same factors. A bank may analyze the opportunities you’re not taking advantage of or that you missed (such as a canceled merger) or your reactions to an economic downturn and then decide whether to extend you a loan or not.

At any given time, the focus must be on balancing strengths and weaknesses, optimizing the former and minimizing the latter. Actions such as fulfilling your KPIs, ensuring your staff recognizes and is prepared to respond to risk, boosting competencies, and making changes based on knowledge and skill will ripple further, to enhance your opportunities, reduce limitations, and help you cope with threats.

Analyzing any combination of these four elements can apply to virtually any situation, even in our personal lives. When you’re already weakened by an event and a new threat appears, your strategy should be of survival. Introduce a strength, and you may acquire enough leverage to make adjustments that may garner some benefits in the long run.

Flexibility is a necessary skill, along with clear, critical thinking. If your competitor changes its operations by introducing a new product, you can do a SWOT analysis to see what gives you or them a competitive edge. Just because they have a new product doesn’t mean they’ll be successful. Your analysis may conclude that, given all their known threats and weaknesses, this change will be detrimental to their business. At that point, you may decide to come up with a better or complimentary product yourself, which will fill the gap left by their failing product in the future.

One of the best ways to conduct a comprehensive informed SWOT analysis is to ask for feedback and honest opinions from staff and clients. A medical practice that receives constant complaints about its scheduling practices or public staff confrontations should take them very seriously. They may signal not only a clinical team whose members can’t get along and work efficiently but failing management or internal oversight, customer dissatisfaction, weakening brand, and low patient loyalty, all of which are weaknesses and threats. In that case, measures must be taken immediately, and a monitoring process set up to detect and prevent such things from happening in the future.

Staff feedback is also important. It may point out weaknesses and threats or open the door to new opportunities. It may inadvertently identify contributors and key players in all of these categories. For instance, many good employees can detect inefficient processes and might have ideas to improve the workflow, increase receivables, acquire new clients or become more compliant with regulations. Your company could conduct an anonymous survey every few months, allowing staff to express their opinions about how the company is doing and its direction.

Some companies put themselves through SWOT tests. They imagine different scenarios and determine if they can overcome tough situations or to recognize a competitive advantage. What will it cost your company to overcome a threat? Is it capable of improvising? Would it have the support it needs from investors and other business partners?

A long time ago, Sophocles wrote: ‘I have no desire to suffer twice, in reality, and then in retrospect. Planning and organizing should not be actions we wish we had taken in hindsight. The tools are at our fingertips to help us reflect, learn, apply old and new tactics, and compete at our highest possible level while moving forward and growing.

Filed Under: business

5 Ways Customer Success Directly Improves Cash Flow

customer success
Customer Success is an increasingly popular business buzzword. But, it’s much more than just a more creative way to say, “customer satisfaction” or “customer service“. Customer Success incorporates customer and user experience, but it goes far beyond making a product or service easy to use. It’s a powerful concept that can transform every aspect of your business because it focuses on results. Customer success is rooted in a relatively universal and straightforward goal: to earn repeat business from customers. It can form a strong foundation for new customer outreach since referrals earned from success stories lead to higher close and retention rates, and it’s not a flimsy concept – it can deliver an immediate impact on cash flow.

Looking for some proof that Customer Success initiatives work?

•    Existing customers that are happy with results are 14 times more likely to buy than a new customer
•    80% of customers say customer experience is as essential as the quality of products and services provided
•    Nearly 85% of buyers will pay more for a great customer experience that delivers results
•    By the end of 2020, customer success initiatives will become more crucial than price and product features

Understanding Customer Success Basics

So then, what exactly is Customer Success? While it can be a complicated concept with many factors considered, Customer Success at its most basic is a system of practices and steps that aim to ensure that consumers of a company’s products or services get what they want from those products or services. It’s all about goals and results, and because those can change over time, Customer Success also requires strong relationship building between vendor and customer.

The Origins of Customer Success

Initially, Customer Success methodologies arose to support the Software as a Service (SaaS) model. With SaaS, instead of buying a software license and hosting an application on-premises, a software customer subscribes to a cloud-based service. SaaS vendors rely on continued business from subscribers. Customer Success programs for these businesses aim to reduce customer churn, the rate at which customers cancel.

Think of an Office 365 subscription. Microsoft wants its subscribers to continue paying monthly, but if users do not experience value from Office 365, they will likely not renew. So, Microsoft uses a variety of means to measure and communicate Customer Success to avoid churn.

But, churn is not limited to software users, and Customer Success activities are valuable for any business that hopes to engage in repeat business with customers, which includes almost every business imaginable.

Customer Success is not Customer Satisfaction

At first, it may seem like we are just talking about a system of making sure customers are happy, but there is a big difference between satisfaction and success.

First, just because a customer is happy, it doesn’t necessarily follow that they are experiencing success. Or, they may be happy, love the experience of working with your product or service, but still not achieving optimal success. Others may seem happy and content, but may not know if they are reaching their goals.

Also, just because a customer is unhappy, it doesn’t mean that they are necessarily unsuccessful. Customer Success initiatives provide data to show precisely where a customer is on their journey towards their goals. The customer may have unreasonable expectations beyond identified success goals; Customer Success metrics can ground expectations in reality and alert a vendor to their products’ or services’ limitations. For example, a customer may cancel their service agreement simply because they’ve achieved success with the product and no longer need to use it.

Getting Direct Results from Customer Success

Customer Success is more than a “feel-good, sound-good” concept that is difficult to pinpoint – it directly impacts your bottom line. Contrast this with the vague idea of “customer satisfaction” – can a happy customer achieve more with the product, and is an unhappy customer actually experiencing great success? Customer Success goes beyond sentiment to take the customer’s pulse based on results, value, and goal achievement. And, Customer Success can provide that value – to both the customer and the vendor – much more quickly than you might expect.

5 Ways to immediately tap into the value of Customer Success

Customer Success Leads to Customer Retention

Customer Success programs’ most direct impact is to mitigate churn and keep your customers paying for your product or services. Whether you are a SaaS provider, or your business simply provides any product or service that can invite repeat business, Customer Success can help sustain your active customers and improve cash flow.

Customer Success helps businesses identify customer goals and show results. It begins before a customer signs up by identifying pain points and developing a plan to address those concerns. It powers efficient and effective onboarding so customers can easily use your product or service and start getting the most out of it. Then, once these initial goals are set into place, Customer Success keeps customers engaged and invested in leveraging your business for their success.

Referrals – the Cheapest and Easiest Business Source

Customers that experience real and measurable value are more likely to recommend your product or service. Referral business is the best type of business because it’s earned on the merits. Delivering a compelling marketing message is relatively easy. Demonstrating results is more challenging, but when a prospect gets referred to a business by a successful customer, the line from qualified leads to paying customers is shortened.

Customer Success initiatives can help identify if your customers would refer to others. It’s an essential aspect of Customer Success and is measured by Net Promoter Score (NPS). NPS is a satisfaction benchmark that doesn’t focus on satisfaction but rather directly asks about the likelihood of referring to other customers, and provides valuable insight into the reasons behind this likelihood. Businesses collect NPS through simple surveys folded into customer experience and can be part of operationalizing customer success.

Effective Employees are Happy Employees

While NPS is usually focused on customers, the same underlying concept can gauge employee satisfaction. But, more importantly, Customer Success initiatives can make an employee’s job easier. When employees can see whether or not their customers are achieving success, employees feel success themselves. This leads to happier employees that are more productive and less likely to want to work elsewhere.

Measurable goals motivate and visibility can help engage employees along the customer journey. The result is a stronger relationship between workers and customers and between employees and managers.

Customer Success Builds Efficient Systems

The metrics that power Customer Success can also help your business achieve success. Instead of being reactive to customer cancellations, you can learn what components of your product or service are working and which ones need tweaking. An agile and proactive approach where you are always seeking to optimize customer success will lead to a progressive improvement of products and services.

Through these metrics, you can identify “quick wins” that show value to the customer shortly after earning their business. And, as customer needs evolve, Customer Success metrics can change too, resulting in other efficiencies that can be passed on to the customer.

Better Collections Practices

Customer Success grew out of necessity for SaaS sellers, and in that application, accounts receivables and collections aren’t much of a concern. If a customer cancels their subscription, there’s no balance to chase after. Other business models can benefit from Customer Success initiatives, and some of these models may involve collecting amounts due.

Customer Success can bolster collections in two ways. First, customers who achieve measurable success meet their goals and may be less likely to experience financial struggles. When a business focuses on delivering customer success, the collections dynamic can change, so the focus is on hitting goals that lead to success. Customer Success requires a strong relationship between the customer and seller, so many of the typical reasons for past due amounts can be avoided.

And while there are key differences between Customer Success and customer experience, businesses should ensure that customers receive a consistent experience, from sales to collections. Customer Success also does not need to be constrained to your direct team. If you use any service providers yourself, they should follow your customer-centric approach. Even if you outsource your accounts receivable to a collection agency, they should remember to treat your customers with dignity and respect. Your collection agency must ensure that their resolution strategies preserve your relationship with your customers. A business collection agency can incorporate your Customer Success program into their practices, ensuring consistent, proactive, and goal-oriented resolution.

Customer Success is not only for software companies. It is not only valuable for businesses selling under a subscription model. It is a proven method of increasing customer retention by identifying goals, pursuing results, and delivering value. It builds strong customer relationships, cultivates engaging customer experiences, and keeps customers and sellers on the same page – success.

Filed Under: business

Commercial Real Estate Lease Defaults: Hire a Collection Agency

commercial lease default
The current COVID-19 pandemic and the drastic measures that governments undertook to slow the disease’s spread have devastated the global economy.

Unemployment climbed precipitously in the pandemic’s early months. In the United States, it peaked in April at 14.7%, wiping out the previous decade’s gains in a matter of months. Businesses around the country and the globe were forced to close, with many remaining so today, or operating at a fraction of their average volume. The “default clause” is the most important part of your commercial lease agreement and will help to get a judgment to evict the tenant and recover your dues.

Recovering money for Commercial Property Owners, Landlords & Malls

Need a Collection Agency – Serving Nationwide? Contact Us

High Recovery rate. Referrals can be provided if requested. 

The financial pressures have triggered feverish increases in the number of loan impairments for residential and commercial real estate loans. The more impaired a loan becomes, the greater the chance that the borrower will default, causing partial or total losses for the lender.

Before the 2008 financial crisis, CRE’s made up nearly 50% of many smaller banks’ portfolios, and that number remains elevated above comfortable levels today. If economies stay restricted through the end of the year, or longer, the number of CRE defaults could balloon, triggering dangerous losses at all levels of the banking industry.

In response, lenders are moving into defensive positions, putting aside record amounts to cover potential losses. The largest lender in the U.S., JPMorgan, designated a $6.8 billion credit reserve to overcome the possible downturn. Other banks are following suit.

These reserves will keep them solvent for the first round of defaults, but questions remain regarding the future if current trends continue. Both large and small institutions are putting measures into place to minimize losses. Only time will tell if they are successful.

The Difficulties of a Delayed Reaction

Historically, delinquency and default rates are time delayed, adding to the uncertainty faced by financial institutions.

For example, the 2008 global financial crisis began in 2007. It wasn’t until September of 2008 that the first bank failure occurred. At that point, commercial and multifamily loan delinquencies hadn’t moved much from their resting state of .6%, reaching only 1%. It wasn’t until 2010 that delinquencies peaked over 4%. From there, it took nearly six years for the delinquency rate to return to pre-crisis levels.

Fast forward to the current recession. As of the second quarter of 2020, commercial and multifamily loan delinquencies were still below 1%. The question commercial lenders are trying to answer is how closely delinquency and default trends will follow the last crisis.

If we don’t see the full extent of the damage for another year or two, lenders need to position themselves now to minimize their exposure. Those institutions that are most aggressive in their defensive measures will likely avoid losses at higher than average rates. So what can they do?

How Institutions Can Limit Their Losses

There are several options open to commercial lenders. First, they’re moving to help current borrowers stay out of delinquency. Many are offering to renegotiate due dates and extend payment deadlines on their lease. These short term measures help businesses through the shutdowns, allowing them to delay payments until they can reopen and generate appreciable revenue again.

However, the strategy’s effectiveness depends on how long it takes for businesses to reach solvency. The longer that restrictions last, the less likely it becomes that companies will find their footing in a reasonable amount of time.

In response, lenders are making it more difficult for businesses to qualify for new loans. This limits their exposure on new lending. Borrowers with lower credit ratings likely won’t qualify at all, while higher-rated customers may find their borrowing power reduced.

This tightening of the credit market should help offset long-term losses. However, in the short term, limiting access to emergency credit could worsen conditions for many businesses, edging them closer to bankruptcy.

To forestall defaults, lenders may find themselves helping businesses take advantage of relief efforts offered by the federal government. Maintaining their clients’ liquidity over the next 18 months may allow banks to avoid the worst predictions for accumulated losses.

The reality is that no one knows what will happen. If a viable vaccine becomes available by the end of 2020, business, as usual, may return relatively soon. But even in that most hopeful of outcomes, it’s unclear when consumer spending will return to pre-crisis levels.

Lenders must entrench, lend conservatively, and work to protect customers in the most vulnerable markets if they want to come out less battered and bruised on the other end.

Filed Under: business, Debt Recovery

Strategies for Third Party Risk Management

Risk management

Trusting someone can be as difficult and risky in business as it is in our personal lives. Businesses thrive not only because they do the right things at the right time, but because they associate themselves with distributors, vendors, investors, contractors and affiliates that respect their goals, share their work ethic, are experienced and financially stable, and fulfill the businesses’ needs with reliable execution.

Regrettably, overreliance on others without a system of checks and balances may lead a business to fail in spite of good intentions. A business owner must constantly monitor and review business relationships to identify and minimize risks to the company without alienating these third parties.

Why is managing third party relationships important?

Because reliance on others has many benefits: delegation, additional revenue, innovation and invention, collaboration, risk sharing, B2B reciprocity marketing, and more. These benefits often outweigh the multiple risks that accompany business relationships: premature growth which leads to an inability to fulfill obligations, holding onto too much inventory, slow cash flow which increases AR, competition from globalization, data breaches, lack of mutual vision and rewards, talent poaching, design and patent theft, etc.

What are the best ways to manage third party relationships?

  1. Have a risk management plan: what can happen, who will be in charge of what, how long the initial response takes, who needs to be informed. Next, establish a long-term monitoring process with specific goalposts. Don’t forget, a plan needs to contain a way to identify the risk, analyze and treat it, then monitor and review it.
  2. Always do a background check on your partners: check their business credit score (for more information, check out our article on business credit scores), read news about them, verify that they have no lawsuits or pending lawsuits against them, or even hire a private financial investigator. Always check the Secretary of State’s website in your state to verify that your future business partner is incorporated and they are in good standing. If they’re not listed in that state, make a second search on the website of the Delaware Secretary of State. Many businesses choose to incorporate in Delaware because of a solid, reliable corporate law environment with a business-friendly attitude and streamlined processes.
  3. Make sure you understand the contract fully and that it contains clear, enforceable provisions. You don’t want to find yourself in a financial bind where you provided a service but your business buyer has failed to pay because the contract doesn’t clearly state payment terms and cycles. What’s more, establish and insert a termination clause that would delineate how the termination of the relationship will be managed.
  4. Make sure your employees understand the risks associated with various vendors, that they know the rules and regulations applicable to your business profile and follow internal policies and procedures to the letter.  Don’t keep your staff in the dark, they’re your eyes and ears on the job. Make sure they can recognize risk, know what the plan is, and how and when they need to act to mitigate problems if you’re not around.
  5. Conform to all rules and regulations and ensure that your partners do, too. Hire an experienced lawyer to look at your contract or help you draft one, to explain tax laws and assist you in creating a comprehensive compliance plan. You can also create a compliance department or entrust this duty to someone you trust and create a compliance officer position, if you can afford it. If that’s not the case, then having periodic internal audits will keep your employees informed and alert and help you identify where you or interactions with business partners need to improve in order to minimize risks.
  6. Be consistent and try to implement a transparent and well organized system for all third parties you deal with, in order to have an efficient, reliable workflow where it’s easy to detect errors and inconsistencies. Your business identity and path don’t have to, and shouldn’t, completely merge with that of your business associate. In order to be able to control the various business relationships, you must be able to demonstrably separate the agreements, activities and overall relationship.
  7. Understand how the risks may evolve with each and every one of your vendors and adjust your plan accordingly. Companies change over time in order to adapt and survive. Having an overall plan is good, but each vendor needs some personalized attention with their specific risk management lifecycle. Be prepared to deal with leadership changes, brand reinvention, changes in legal structure (from an LLC to a corporation or vice versa, for example), and more. Assign an account or relationship manager for each of your business associates, if you can afford it.
  8. Don’t ignore the social media of your business partners. You must check that they behave ethically, don’t divulge company secrets, and that their public image is beneficial for your brand, not detrimental. Imagine a socially irresponsible tweet or Facebook post that, even though deleted, has already made the rounds and been shared by thousands of people. Something like that can have a negative impact on your reputation long after it’s gone, if you are a known associate of that business.
  9. Have periodic check-ins with your third-parties. Attending industry conferences, seminars, workshops or having a shared company outing may give you the insight you need to decide whether you want to continue the relationship, start a future collaboration or reach a terminus point in the business relationship.
  10. Make sure your data security and software programs are protected.  Consider vulnerabilities and security along the full chain between the cloud services you use, the point internet traffic enters and leaves your building, office, wifi router, and personal computers.  Ensure all of these systems have strong, unique passwords in place that are themselves securely stored. Install and configure internet firewall and anti-virus/anti-malware software.  Consider which electronic documents (and computer hard drives) should be encrypted.  Adopt strict, written, need-to-know standards and policies for the flow of information and documents within your company and outside it, elevating privileges for specific parties as necessary and communicating such changes clearly. Don’t share your passwords and proprietary information outside of your company no matter how friendly your contractors are. Decide what your employees can share with investors and affiliates, and have controlled, customized access to data by employees company-wide.

If you know or learn when to be self-reliant and when to rely on others, how to reinforce mutual contribution and minimize liability, and how to trust safely, you have better chances of not only growing your business but also forming long-lasting business relationships and even personal friendships. By associating with the right people and enterprises, you can create an honest, reliable sub-network of support and shared profitability that can help you survive the worst of economic times.

Filed Under: business

10 Benefits of Having a Good Business Credit Score

Business Credit Score

Access to business credit can help smooth out cash flow, enable large equipment purchases, and give companies the capital they need when they need it. But in the same way that personal loans hinge on an individual’s credit score, business loans depend on a company’s business credit score. The higher an organization’s rating, the better. Below you’ll find ten reasons why having a good business credit score is so beneficial.

Loans Are More Likely to Be Approved

Having a high business credit score demonstrates that a company pays its bills on time and isn’t a credit risk. Lenders are far more likely to greenlight loans and lines of credit when the odds are good that they’ll be paid back on time. This is the most compelling reason for maintaining good business credit. If you need a loan but can’t qualify for one, you could be in trouble.

Your Loan Will Cost Less

If your loan is approved, a high business credit score will afford you access to better terms. Lenders offer larger loan amounts and competitive interest rates to low-risk borrowers to win their business. The lower your interest rate, the less interest you’ll pay over the life of the loan.

On the other hand, lenders charge higher rates when a business’s credit score is lower to offset the increased risk.

Access Better Vendor Terms

Loans aren’t the only place where a credit score matters. Vendors and suppliers that sell on credit will generally offer better terms to businesses that can demonstrate their ability to pay on time. Lower purchase limits and longer payment terms are two of the enticements that may be available to well-qualified companies.

Avoid Prepayment Situations

Not only will you have access to better terms from your vendors, but you’ll also qualify for credit more often. This means you won’t need to prepay for materials or services as frequently, which helps maintain good cash flow.

You Have a Competitive Advantage

Lower debt service payments and preferential terms from vendors and suppliers mean that you can charge your customers less than your competition. It also means you can beat them to market with new products and services. In general, a business with good credit is more agile and better able to adapt to a shifting marketplace.

Planning is Easier

When your business credit score is healthy, you can make accurate financial projections, confident that needed loans are likely to be approved, and that suppliers will be happy to speak with you. These assurances remove unknowns and put financial control back in your hands.

Your Personal Finances Are Safer

Often, lenders will require business owners to provide a personal guarantee on a business loan when the company’s credit score isn’t high enough. This puts you on the hook for the loan if the company can’t repay it. Having an impeccable business credit score allows you to keep your business and personal loans and credit scores separate.

Get the Office Space You Need

Commercial landlords have always considered business credit scores as a factor when vetting new tenants. In today’s market, the importance of this metric is increasing. If your company has a low rating, there’s a chance you’ll lose out on office space when you need it. You may have to settle for a building you’re less than enthusiastic about.

Selling Your Business is Easier

There are numerous reasons why a business owner might want to sell. It could be that they’re looking to retire. Or maybe they’ve built considerable value, and they’d like to cash out. Whatever the motivation, selling is simpler when business credit is good. That’s because the new owners will be stuck with the company’s credit rating, and a low score will make their lives more difficult.

Have Cash Available When You Need It

A business’s prospects can shift unexpectedly. The loss of a major client might create a sudden shortfall. Increased competitive pressure could necessitate a significant infrastructure investment. When a financial emergency appears, having an excellent business credit score can be a lifesaver. Businesses that can get the capital they need when they need it are the businesses t

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